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Privacy Policy

Effective Date:   October 10, 2025
Last Updated:   October 10, 2025


1. Introduction

This Privacy Policy (“Policy”) describes how Climate Karen Foundation, a United States 501(c)(3) nonprofit organization (“Climate Karen,” “we,” “our,” or “us”), collects, uses, stores, and protects information that you (“you,” “your,” or “user”) provide when you interact with us through our website located at www.climatekaren.org (“Website”), through online donation or contact forms, by email, or in connection with any of our programs, campaigns, or events.

By using our Website or providing us with your personal information, you consent to the terms of this Policy.

Climate Karen Foundation is committed to transparency, responsible stewardship, and the protection of your personal data. We do not sell, rent, or trade your information.


2. Information We Collect

We collect both personal and non-personal information in connection with our nonprofit operations.


2.1. Information You Provide Voluntarily

You may provide personal information when you:

  • Make a donation (one-time or recurring)
  • Register for an event, campaign, or newsletter
  • Apply to volunteer, partner, or collaborate
  • Fill out a form, send an email, or otherwise contact us

This information may include:

  • Full name
  • Email address
  • Mailing address or billing address
  • Phone number
  • Donation amount and payment details (processed securely through third-party vendors such as PayPal, Stripe, or GiveButter)
  • Organization or employer (if applicable)
  • Communication preferences

2.2. Information Collected Automatically

When you visit our Website, we may automatically collect information about your device and usage patterns through cookies and similar technologies, such as:

  • Internet Protocol (IP) address
  • Browser type and version
  • Operating system
  • Referring/exit pages
  • Date and time of visits
  • Pages viewed and time spent on the site

This data helps us maintain Website functionality, improve performance, and analyze engagement metrics.


3. Use of Information

We use the information we collect for the following lawful and legitimate purposes:

  1. To process donations and issue receipts
    – Including tax-deductible acknowledgment letters and payment confirmations.

  2. To communicate with you
    – Including newsletters, updates, invitations, and program information (only if you have opted in).

  3. To manage volunteers, partners, and campaigns
    – Including coordination, compliance, and recordkeeping.

  4. To improve our Website, programs, and outreach
    – Using aggregated and anonymized analytics.

  5. To comply with applicable law
    – Including financial reporting obligations, audit requirements, and donor transparency standards.


4. Legal Bases for Processing (GDPR-Aligned Statement)

While Climate Karen primarily operates in the United States, we voluntarily align with principles of fair and lawful processing under the General Data Protection Regulation (GDPR).

Our legal bases for processing personal information include:

  • Consent: When you voluntarily provide information (e.g., signing up for a newsletter).
  • Contractual necessity: When processing is necessary to fulfill a transaction or donation you initiate.
  • Legal obligation: When we are required to maintain records for tax or regulatory compliance.
  • Legitimate interest: When processing supports our nonprofit mission and operations in a manner that does not override your rights and freedoms.

5. Disclosure and Sharing of Information

We do not sell, rent, or exchange your personal information.

We may share information with trusted third parties in limited circumstances, including:

  • Service providers and vendors who perform services on our behalf, such as payment processing, email delivery, analytics, or website hosting. These entities are contractually bound to protect your data and use it only as instructed.
  • Professional advisors (accountants, auditors, legal counsel) as required for organizational operations.
  • Regulatory authorities or law enforcement when required to comply with legal obligations or lawful requests.

We do not authorize third-party service providers to use your personal information for their own marketing or commercial purposes.


6. Cookies and Tracking Technologies

Our Website may use cookies or similar tracking technologies to improve user experience and analyze usage.

Cookies help us:

  • Remember user preferences
  • Enhance website performance and security
  • Measure traffic and engagement through tools such as Google Analytics

You can manage or disable cookies through your browser settings. However, some site features may not function properly if cookies are disabled.


7. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes described in this Policy or as required by law.

For example, donation and financial records are retained for the period required by the Internal Revenue Service (IRS) and applicable state laws.

When information is no longer needed, we securely delete or anonymize it.


8. Data Security

We take reasonable administrative, technical, and physical measures to protect personal information against unauthorized access, alteration, disclosure, or destruction.

These measures include:

  • SSL/TLS encryption for all website communications
  • Secure, PCI-compliant donation processing via third-party platforms
  • Restricted internal access to donor and volunteer data
  • Regular review of data handling practices

Despite our efforts, no system is completely secure. We cannot guarantee the absolute security of information transmitted electronically.


9. International Data Transfers

If you are located outside the United States, please be aware that information submitted to Climate Karen may be transferred to and processed in the United States, where privacy laws may differ from those in your jurisdiction.

By using our Website or providing information, you consent to such transfer.


10. Your Rights and Choices

You may exercise the following rights, subject to applicable law:

  • Access: Request a copy of your personal information held by us.
  • Correction: Request correction of inaccurate or incomplete data.
  • Deletion: Request that we delete your personal information, except where retention is legally required.
  • Restriction or objection: Request to limit processing or opt out of communications.
  • Unsubscribe: Withdraw consent for email or newsletter communications at any time by using the “unsubscribe” link or emailing us.

To exercise any of these rights, please contact us at privacy@climatekaren.org.


11. Third-Party Links

Our Website may contain links to third-party websites, social media pages, or partner organizations.

We are not responsible for the content, privacy practices, or policies of such third-party sites.

We encourage you to review their respective privacy policies before submitting personal information.


12. Children’s Privacy

Our Website and programs are intended for general audiences and are not directed toward children under the age of 13.

We do not knowingly collect personal information from children.

If we learn that such information has been provided, we will delete it promptly in accordance with applicable law, including the Children’s Online Privacy Protection Act (COPPA).


13. Donor Privacy Policy

Climate Karen Foundation values the trust of our donors.

We maintain the following commitments:

  • We will not sell, rent, or trade donor information.
  • Donor information will be used solely for processing contributions, issuing receipts, and communicating organizational updates.
  • Donors may request anonymity or choose to be excluded from public recognition lists.
  • Donation records are retained in compliance with IRS requirements.

Donations processed through third-party platforms (e.g., PayPal, Stripe, GiveButter) are subject to their respective privacy policies.


14. Changes to This Policy

We may update or revise this Policy at any time to reflect changes in our practices or legal obligations.

The updated Policy will be posted on our Website with a revised “Last Updated” date.

If material changes are made, we will provide a notice on our Website or by email (if applicable).


15. Contact Information

For questions, requests, or concerns regarding this Policy or your personal data, please contact:

Climate Karen Foundation
Attn:   Privacy Officer
Email:   info@climatekaren.org


16. Governing Law

This Policy shall be governed by and construed in accordance with the laws of the State of North Carolina, United States, without regard to conflict of law principles.